Department of Quality Qualifications Framework

Overview

Roles and Functions

Other responsibilities include:

• Contributing to the development, implementation and monitoring of a quality system, relevant policies, regulations, guidelines, procedures to ensure quality and standards.

• Monitoring quality and standards across the University and ensuring that this major part of the office’s role impacts the change desired through visits, communications, dialogues, organised training workshops and retreats and most importantly maintaining links with professional bodies.

• Facilitating the submission and approval of the list of programmes that require development, twice-yearly; in February and July.

• Ensuring that all newly proposed programmes, from initial to full proposals, are compliant with the standard templates and that approvals of such at the various levels with the required accompanying documents are done/ready prior to meetings of the Quality Assurance Committee (QAC) and the Senate.

• Providing assistance and guidance to programme reviewers in preparing self-review requirements and documentation.

• Creating a database of all programmes with units belonging to each (programme documentation) indicating costs, lecturers/staff responsible for teaching each unit, covid-vaccination status, private/government-sponsored students (duration and whether or not completed the programme), etc., and having the relevant information readily available as and when required.

• Creating a database of all programme requirements stipulated under the policies (programme matrix) indicating approval of the programme, start of the programme (year), duration, award, internal/external review details, unit descriptors & student guides/books status, SITESA registration, audits/accreditation, etc.

• Carrying out a quality check of requirements for all units of each programme and ensuring availability of these at the beginning of each semester by having in place unit descriptors and materials (e.g. unit guides) that are compliant with the standard template.

• Maintaining links with stakeholders such as the Ministry of Education and Human Resources Development (MEHRD), Solomon Islands Maritime Authority, Solomon Islands Tertiary Education and Skills Authority, other Professional Bodies, potential employers and others alike to ensure that training requirements are met.

• Conducting daily audits of all classes, documenting and reporting these to the relevant offices for purposes of ensuring that the students get the maximum benefit from all their classes.

• Facilitate the submission of relevant reports from faculties and institutes as per the policies and documents such.

• Ensuring that mandatory reports as per the policies are submitted by the faculties as and when required.

• Collaborating with all faculties in preparing the university programmes offered by them for audit and/or external validation through self-reviews and internal audits.

• Facilitating the registration of the university programmes by the Solomon Islands Tertiary Education Authority and Skills Authority under the new national qualifications framework and quality assurance system.

• Conducting an internal audit of processes relevant to the QQF department such as the enrolment process, verification of all final grades prior to the Senate, etc. and documenting these to inform decisions.

• Facilitating the establishment of all programme advisory committees and their meetings as required under the policies.

Staff